The Clerk will assign a file number in appeal upon reception of a notice of appeal or a motion for leave to appeal (ex.: for Montreal 500-10-000000-000 or 500-08-000000-000 and for Quebec 200-10-000000-000 or 200-08-000000-000) in the case of an appeal from a decision of the Court of Quebec, Youth Division. This number must be mentioned thereafter in all proceedings or correspondence sent to the Court.
It is possible to discontinue your appeal at any time (article 14 R.C.A.).
Parties represented by a lawyer may request a facilitation conference in criminal matters (art. 61 ss. R.C.A.). This conference must be authorized and presided over by a judge who meets with the parties’ lawyers in order to attempt to find a partial or final solution to the appeal. An example of the request form is available at Schedule 2 R.C.A., at the Office of the Court as well as online under the title "Judicial mediation and facilitation conferences".
The parties may request a management conference in criminal matters (article 64 R.C.A.) presided over by a judge who allows the parties to specify the issues truly in litigation and to identify proper ways and means in order to simplify the procedure and shorten the hearing. The request is submitted by letter to the attention of the Clerk.
The Clerk of the court of first instance communicates with the parties in order to establish the transcript requirements, keeping in mind the grounds for the appeal (article 30 R.C.A.). The Clerk of the court of first instance calculates the bill of costs and may require its payment in advance (article 33 R.C.A.). The appellant does not have the right to obtain the transcript until the costs have been paid (article 33 R.C.A.). The Clerk of the court of first instance shall notify the Clerk that the transcript is available (article 32 R.C.A.).
The Court sits from September to June in order to hear appeals. The Master of the Rolls prepares the rolls 3 months in advance. The rolls, available on the Court’s website, are updated weekly in order to take into consideration discontinuances, settlements, modifications, etc. A copy of the roll is sent obligatorily by fax to the lawyers of the parties or to any party not represented by a lawyer, at least 30 days in advance. Sending of the roll constitutes the notice of hearing.
The Office of the Court must be informed of any discontinuance or settlement as soon as possible (article 14 R.C.A.) and thereafter, 1 original of such documents must be filed at the Office of the Court.
After hearing oral argument, the Court may grant judgment either at the hearing ( this is a judgment on record ) or it may take the matter under advisement . In the latter case , the Court office sends the judgment to the parties as soon as it is rendered.